Required Actions
Beginning your college career can seem overwhelming. Here are the steps you need to take to make this transition as seamless as possible:
Track Your Progress
Once you have activated your student account, you can access your personalized version of this checklist on the Randolph College Portal:
inside.c178.net > Students Tab > Student Required Actions
There you will see your completed/incompleted steps, due dates, links to required forms, and contact information for additional assistance.
- Pay Your Enrollment Deposit
- Activate Your Randolph College Portal Account
- Review and Submit Financial Aid Documents
- Submit Business Account Agreement and Disclosure
- Pay Your Tuition and Fees
- Submit Course Preferences
- Register for an Online Summer Advising and Transition Session
- Submit Housing Preferences
- Submit Final Transcript(s)
- Submit Your Medical Record
- Submit Athletic Medical Clearance Forms (varsity athletes only)
- Verify Health Insurance Coverage Requirement
- Submit Consent to Disclose Educational Information (FERPA)
- Verify Emergency Contact Information
- Purchase Textbooks
- Confirm Your Move-In Date and Make Orientation Travel Plans
- Confirm Your Move-In Clearance
Return completed forms (unless otherwise specified) to:
Randolph College
Dean of Students Office
2500 Rivermont Avenue
Lynchburg, VA 24503
Phone: (434) 947-8119
Fax: (434) 947-8298
Pay Your Enrollment Deposit
Deadlines
- Fall Semester – May 1
- Spring Semester – January 1
Students who intend to enroll in the upcoming semester will need to pay the enrollment deposit by the deadline in order to guarantee enrollment. After the deadline, deposits are accepted based on a space available basis. The enrollment deposit is non-refundable after the indicated deadline.
Activate Your Randolph College Portal Account
Once you pay your enrollment deposit, you will receive an e-mail from our IT Department with instructions on how to access our Randolph Portal at inside.c178.net. The portal is your one-stop resource for all campus information including required enrollment forms and actions. If you have questions, please contact the IT Help Desk at (434) 947-8103.
Review and Submit Financial Aid Documents
Financial Aid Offer Letter
Please access your online Financial Aid Offer letter and advise whether you wish to accept (or decline) all components of your financial aid.
- You will need your Randolph Student ID/P # and date of birth to sign in.
- Your Randolph Student ID/P # can be found in the email from financial aid, but if you cannot find it or are unsure, you can contact the Financial Aid Office for assistance.
Additional Required Documents
The Financial Aid Office will advise if you need to submit additional documents in connection with receiving financial aid at Randolph College.
- You can also see what documents are needed on the Portal: inside.c178.net > Students Tab > Student Required Actions.
- Browse and Download Randolph Financial Aid Forms
- Secure Submit for Randolph Financial Aid Forms
FAFSA
Deadlines
- Fall Semester – May 1
- Spring Semester – ASAP
We encourage everyone to complete the FAFSA, whatever the family’s income level. If you wish to be considered for Federal aid or additional Randolph College grant aid, you should file the FAFSA. Please contact the Office of Financial Aid if you are waiving the FAFSA and do not wish to use Federal student aid or receive need based aid (such as scholarships or grants).
- Randolph College Federal School code number 003734
- FAFSA Help and Instructions.
If you have questions or need assistance, please contact Financial Aid at (434) 947-8128 or financialaid@c178.net.
Submit Business Account Agreement and Disclosure
Deadlines
- Fall Semester – August 1 *
- Spring Semester – January 1
* Fall tuition statements are delivered beginning July 1.
This form indicates contact information and agreement for individuals responsible for the tuition bill. If you need to discuss or have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.
Pay Your Tuition and Fees
Deadlines
- Fall Semester – August 1
- Spring Semester – January 1
Randolph College charges by semester with statements sent home the first week of July for the fall semester and the first week of December for the spring semester. Semester payments are due accordingly on August 1 and January 1 prior to the start of each semester. These statements are also available in the student’s self-service account online.
If you have questions, please contact the Business Office at (434) 947-8615 or (434) 947-8618.
Please understand that ANY RESIDENTIAL student cannot move into campus housing until…
1) the outstanding balance is paid in full for the upcoming semester OR
2) they have registered for and started making payments on the Monthly Payment Plan (CashNet monthly payment plan).
Room keys will be withheld from students who have not paid their tuition payment by the deadline. Class registrations may be cancelled on the first day of fall classes for any commuter students with an outstanding balance due.
You can verify your Move In clearance by logging into the Portal and selecting the “Student” tab. There you will find a section titled “student required actions”. If the line “tuition paid/cleared for move-in” is green, then you have met the tuition payment requirements. If not, you have something that needs to be paid or financial aid that needs to be completed asap.
Submit Course Preferences
Deadlines
- Fall Semester – May 31
- Spring Semester – January 1
Fall Enrolling Students
Fall enrolling students will be assigned a faculty member who will serve as the student’s Faculty Advisor. Your Faculty Advisor will be a primary resource person who will help you fashion a program of study and select courses. Your faculty advisor will also assist you with transition issues and offer options that will affect other aspects of your college experience.
The Course Preference Survey is a starting point. The form is designed to capture your preferences in terms of the classes you would like to take so that our academic staff can place you in courses that align with your academic goals and objectives. It includes personal information, academic history, math level, and your course preferences. Your responses will help your advisor begin to get to know you and your expectations for the journey ahead.
Please review the course list below prior to starting the Course Preference Survey.
The form takes about 45 minutes to complete. You can return to the form to make changes if you need to make adjustments as long as you are using the same device and have not clicked the final submission button. Once you have completed your submission, you cannot reenter it.
Contact Kim Sheldon, director of student success, ksheldon@c178.net, (434) 485-8066, with questions.
A preliminary course schedule will be completed for you based on your responses to this form and your high school record. The schedule should be available by June 17, provided you completed your Course Preference Survey by May 31. Registration questions and adjustments can be addressed at our summer online advising sessions or at orientation in August.
Spring Enrolling Students
Kim Sheldon, director of student success, will e-mail instructions that will assist you with the advising and registration process. If you have questions, please contact the Provost of the College Office at (434) 485-8066.
Register for Online Summer Advising Session (First-Year Students Only)
Session Dates: June 21, June 28, July 12, and August 2
Register: ASAP
You will have four opportunities to meet with advising staff during the Online Summer Advising Sessions. At this optional session, you can meet with an adviser to check or make changes to your course schedule as well as learn about academic planning.
All sessions take place on Friday, 11 a.m.-12:30 p.m. Select one session below.
Submit Housing Preferences
Deadlines
- Fall Semester – June 9
- Spring Semester – ASAP
The Housing Preference Form allows the Office of Residence Life to better pair you with a roommate that has similar values and interests.
- If you apply for and are approved for the SUPER or STAR program, please keep in mind that you are required to live on a residence hall floor with your respective program peers.
- If you have a roommate in mind that you would like to live with, please include their name in the space provided on the form. That person also needs to list your name on their form.
- All first year students will live in Bell Hall or Main Hall.
- Students who require special housing accommodations need to submit the Medical Single Accommodation request form or Air Conditioning Accommodation request form.
For assistance, contact the Office of Residence Life, (434) 947-8145.
Spring Enrolling Students
For spring enrolling students, to begin the housing sign-up process, please fill out the Roommate Finder Form. Upon completion, contact the Office of Residence Life, (434) 947-8145, to set up a consultation. We will review your form and contact you with next steps and available housing options.
Purchase Textbooks
First Day of Classes: August 24
We encourage students to begin acquiring textbooks upon receiving their course schedules and class syllabi.
Randolph College offers online textbook shopping through MBS Direct. Students may buy books prior to the new semester and sell used books at the end of the semester.
If you choose to use your Student account to purchase books through MBS Direct, these funds are fully repayable and will be charged on your account on your next billing statement sent from Randolph College. Please contact the Business Office at (434) 947-8615 or (434) 947-8618.
Submit Your Medical Record
Deadlines
- Fall Semester – July 15*
- Spring Semester – January 1
* Summer is a busy time for doctors offices. Obtaining your record may require an appointment. Plan ahead and start this early.
The Health Center must receive your Medical Record prior to moving into the residence halls. Non-residential students must submit prior to attending classes.
The Medical Record form consists of two parts:
- a medical history that you or a family member can complete and submit online
- a downloadable PDF to be completed by your health care provider and uploaded
Important: If you need to pause while completing the online medical history, you can save your progress by clicking the More Actions popup in the top right corner of the form.
Please contact Ruby Bryant RN, director of student health services, Randolph College Health Center, rbryant@c178.net with any questions.
Verify Health Insurance Coverage Requirement
*Please note that Randolph College requires all full-time undergraduate students (with a minimum of 12 credit hours) and traditional graduate students (with a minimum of 9 credit hours) to have adequate health insurance. Health insurance requirement information for low-residency graduate students will be available on or after June 1, 2024. Please be in contact with Ruby Bryant, Director of Health Services, if you have general questions regarding insurance eligibility and/or requirements at rbryant@c178.net before June 1, 2024.
Submit Athletic Forms
Deadlines
- Fall Semester – August 1*
- Spring Semester – ASAP
* Summer is a busy time for doctors offices. Obtaining your record may require an appointment. Plan ahead and start this early.
If you are a student athlete planning to participate on a team that falls under the purview of the Randolph College Athletic Program, you must complete all components of the medical clearance process through the Athletic Training department prior to your prescribed move-in date and team participation.
Incoming first-year students must complete and submit the following documentation:
- Medical Record (submit via mail)
- Medical Data Entry (submit online)
To log on to the system you will need to use your Randolph College email address; The School ID and Group is Randolph College. - ADHD/ADD Medical Exemption Documentation (only required for those taking medication for ADHD/ADD).
For assistance, contact Matt Yates, head athletic trainer at, myates@c178.net, (434) 947-8338.
Submit Final Transcript(s)
Deadlines
- Fall Semester – July 1
- Spring Semester – January 1
Final, official transcripts are required for matriculation at Randolph College. You need to submit a request to your high school or previous college’s registrar that your final high school and/or college transcripts be sent directly to the Randolph College Registrar’s Office.
Mail/UPS/Fedex: Office of the Registrar, Randolph College, 2500 Rivermont Avenue, Lynchburg, Virginia, 24503
Online: Your school may also upload transcripts using Parchment or a similar transcript service.
- Transcripts copies delivered by you are not considered to be official.
- To ensure that transcripts are received on time, you should make your request as early as possible.
If you have questions, contact the Registrar’s Office at (434) 947-8143.
Consent to Disclose Educational Information (FERPA)
Deadlines
- Fall Semester – July 1
- Spring Semester – January 1
Complete the form at the link below to give or withhold consent for disclosure of information from your educational record, including grades, to others.
This form is required even if you do not wish to disclose information to anyone.
If you have questions, please contact the Registrar’s Office at (434) 947-8143.
Verify Emergency Contact Information
Deadlines
- Fall Semester – August 1
- Spring Semester – January 1
On the Students tab on the portal is a section titled Personal Information. Go to the portal and to this tab to verify and update your address and phone numbers. Use the Family Contact link to provide us with the name and contact information for your emergency contact. Update this information as needed and fill in student emergency contact information. If you have questions, please contact the Registrar’s Office at (434) 947-8143.
Confirm your Move-In Date and Make Orientation Travel Plans
Please begin making travel and accommodation arrangements accordingly for your prescribed move-in date. Early move-in requests will not be approved.
Move-In Dates:
- SUPER Participants: August 4, 2024
- STAR Participants: August 4, 2024
- Fall Athletes (Cross-Country, Soccer, & Volleyball): August TBD, 2024
- New International Students: August 8, 2024
- New First-Year Students: August 19, 2024
- Transfer Students: August 20, 2024
Confirm Your Move-In Clearance
Deadline: 1 Week (minimum) prior to your Move-In Date
Several days prior to your expected Move-In date, log in to the Portal and check your Student Required Actions checklist to verify that you have received Move-In Clearance.
If the “Tuition Paid/Cleared for Move-In” line is green, then you have met the tuition payment requirements and are good to go. If not, then you have something that needs to be paid or financial aid that needs to be completed ASAP.
*Please understand that ANY RESIDENTIAL student cannot move into campus housing until…
1) the outstanding balance is paid in full for the upcoming semester
OR
2) they have registered for and started making payments on the Monthly Payment Plan (CashNet monthly payment plan).
Room keys will be withheld from students who have not paid their tuition payment by the deadline.
